Job Description
TITLE: PROJECT COORDINATOR
REPORTS TO: PROJECT COORDINATOR MANAGER
JOB DUTIES / GENERAL REQUIREMENTS: (not an all-inclusive list): The Project Coordinator Lead will be responsible for the training and oversight of all project administration activities associated with document control consistency and project set-up. To accomplish this, the Project Coordinator Lead will manage a team of Project Coordinators to consistently deliver exceptional administration of the job loop process on all projects.
OPERATIONAL CONTINUITY ACROSS ALL PROJECTS
- Project documentation is accurate, current, and communicated between Project Management and Field Leadership.
- Project liaison between the Project Team to ensure continuity with project set-up, billings, collections, cost forecasting, change order management and purchasing.
- Initialize the finalized project schedule of values (SOV) into the accounting software.
- Within the accounting software, log, track, update and maintain the schedule of values per the required billing requirements for assigned projects.
- Within the accounting software, log, track, update and maintain the change order management process per contract requirements for assigned projects.
- Initialize, track, and maintain the documentation process for the entire job loop of assigned projects.
- Ensure that job processes are followed in accordance with company policies.
- Ensure company contractual standards are met prior to commencing work.
- Coordinate Davis-Bacon paperwork and requirements with Payroll, Subcontractors, and General Contractors.
- Submit and coordinate job site badging and access, including maintaining a log of same.
QUALITY ASSURANCE AND PC TRAINING/ MENTORING
- Perform as trainer and mentor for Project Coordination team.
- Develop and implement standard operating procedures (SOP) for Procore and Project Coordination protocol ensuring quality of work is consistent.
- Responsible for monitoring and maintaining consistency of all Project Coordinators.
- Track capacity of Project Coordinator workload.
- With the Project Coordinator Manager, responsible for Project Coordinator onboarding, training, and continuous education program.
BUILD LONG-TERM RELATIONSHIPS (Internal)
- Proactively build and maintain relationships with peers in support functions and facilitate synergies across departments.
- This is a leadership position that requires proactive communication with entire IRU team.
- Track the progress of Project Coordinators and report recommendations and observations to leadership.
Job Tags
Contract work, For contractors,